Managing Access Rights on a Single Document

Modify the access rights on a single document

Adding user and group access rights

Procedure

1.Click the Documents link on the navigation bar.

2.Search for and select the document you want to modify access rights on. For information on searching for documents please click here.

3.Click I WANT TO > Manage access rights.

4.Select either Edit draft access rights or Edit master access rights to modify the access rights for the draft version or master version respectively.

5.Select Add a new user or group, and then click NEXT.

6.Click in the Users or groups field and start typing the user name or group you want to add. When the user or group is displayed, click the name to add it.

7.Repeat Step 6 for as many users and groups you want to add.

8.Select the Access level for the users and/or user groups, and then click ADD.

Removing user and group access rights

Procedure

1.Click the Documents link on the navigation bar.

2.Search for and select the document you want to modify access rights on. For information on searching for documents please click here.

3.Click I WANT TO > Manage access rights.

4.Select either Edit draft access rights or Edit master access rights to modify the access rights for the draft version or master version respectively.

5.Select Remove a user or group, and then click NEXT.

6.Click in the Users or groups field and start typing the name of the user or group you want to remove. When the user or group is displayed, click the name to add it.

7.Repeat Step 6 for as many users and groups you want to remove.

8.Click REMOVE.

Replacing access rights

Procedure

1.Click the Documents link on the navigation bar.

2.Search for and select the document you want to modify access rights on. For information on searching for documents please click here.

3.Click I WANT TO > Manage access rights.

4.Select either Edit draft access rights or Edit master access rights to modify the access rights for the draft version or master version respectively.

5.Select Replace access rights, and then click NEXT.

6.Modify the Default access rights.

Note: Default access rights apply to all users except for those specified under Access rights for specific users and groups.

7.To assign access rights to specific users and groups:

a.Click ADD USERS OR GROUPS.

b.In the search field, enter the name of the users or groups you want to add.

Note: The available users or groups will be displayed as you type, therefore you may not need to enter the full name.

c.Click the user or group to add them.

d.Repeat step c for each user and group you want to add.

e.Select their Access level.

f.Click ADD.

Note: The order of users and groups is important. Access rights for users and groups that appear at the top of the list take precedence over users and groups below. For example, if a user is member of two or more assigned groups, they will adopt the access rights of the first group in the list. Users and groups can be reordered by clicking Up or Down.

8. Click REPLACE.