About Document Registry administration

The Document Registry, accessible in both the client and the web server, allows you to manage and control external files (MS Office files, drawings, multimedia files, etc) and also make them available to authors in order to associate with process activities. The Document Registry provides the following benefits and functionality:

Manage document information and version control

Information can be defined for individual files and all files have a unique ID. Information such as division, department, document type, confidentiality level, etc., can be defined for files and files are subject to version control.

Register files easily

Individual files or all files within a folder can be registered easily. Attached files on diagrams that are not already in the Document Registry can also be registered.

Access files with simplicity and speed

Files can be easily accessed from the Document Registry, assuming users have the correct privileges to do so. A powerful search facility allows documents to be searched for by a number of different fields, including defined custom categories. Users also have the same access in the web server.

Link to files from maps

Documents in the Document Registry can be directly linked to from a number of different objects within a map. The benefit of storing documents in the Document Registry means that users do not need to know the location of the file.

Administration

Access to the Document Registry is determined by users' Document Registry access settings. Also, separate access rights can be defined for individual files in the Document Registry. Document Registry administrators can define Document Registry settings, document parameters, document types and confidentiality levels. Document Registry administrators can also correct mistakes or change controlled information specific to a file without the need to reauthorize a file.