Define abbreviations

Abbreviations that are used in maps can be defined and made accessible to users in the web server. Abbreviations that are added to master maps will be automatically copied to the draft version. Abbreviations added to draft maps will be copied over to the master version when a diagram or map is promoted. Administrators and process authors can add, edit and delete abbreviations in the web server.

1.	From the Map menu choose Abbreviations.

2.	From the File menu choose New.

3.	Enter the abbreviation and its meaning in the respective text boxes.

Click OK.

Note: To delete an abbreviation, select it from the list and from the File menu choose Delete.

Importing Abbreviations

You can import a set of abbreviations from a CSV file with the following format:

For example:

WIP,Work in progress

TBC,To be confirmed

...

From the Map menu choose Abbreviations. From the File menu choose Import from CSV. Select the file to import and click Open.

Note: Abbreviations are limited to 994 characters.

Commas within the text

If there are commas within the text that you are importing, please ensure that you enclose them within quote marks, otherwise the text will not be imported correctly. Also, there must be no space after the comma.

The following will work:

BPM,Business Process Management "," John Smith

The following will not work (due to the space after the comma):

BPM,Business Process Management ", " John Smith