Managing Access Rights on Multiple Documents

Modify the access rights on a scope of documents.

Adding user and group access rights

Procedure

1.Click the Documents link on the navigation bar.

2.Search for and select the documents you want to modify access rights on. For information on searching for documents please click here.

3.Click I want to > Manage draft users and groups.

4.Click in the search field and start typing the name of the user or group. Alternatively, click the down arrow to display a list of users and groups.

Hovering over a user might display additional user attributes. These will only be available if they've been added to the user's account, and might include job title, department, reports to, and description. This can be particularly useful in differentiating between users with similar names.

5.Click to add them.

Note: To remove a user or group from the list, click the check box to select them, and then click .

6.Choose from the following options:

•To assign their access rights click the down arrow next to their avatar, and select or deselect:

•Inherit from uninvited

•Can view only

•Can edit

•Has no access

•To manage the owner, author and promoter, click the 2nd down arrow, and select or deselect:

•is the author

•is the owner

•can promote draft

Note: A document can only have one owner and author, however you can select multiple promoters. Not all options will be available.

7.Repeat steps 4, 5 and 6 for each user and group you want to add.

8.Click Save.

Remove users and groups

Procedure

1.Click the Documents link on the navigation bar.

2.Search for and select the documents you want to modify access rights on. For information on searching for documents please click here.

3.Click I want to > Manage draft users and groups.

4.Click the check box to select them, and then click .