Access rights to different data sources, elements and information links in the library are specified on a folder level. If you have administrator rights, you can give users or groups which have been set up using the Administration Manager tool different levels of access to your folders. The available levels of permission are described here. The folder permissions can also be changed in the Library Administration tool.
To set permissions for a folder in Information Designer:
Create a new folder or edit an existing one.
In the Elements tree, right-click on the folder of interest.
Select Folder Permissions... from the pop-up menu.
Response: The Library Folder Permissions dialog is displayed.
Select whether or not you want the folder to Inherit permissions from parent folder by selecting or clearing the check box.
If you choose to inherit permissions then you cannot specify any more details. Click OK and you are done.
If you choose to set explicit permissions then proceed to the next step.
Response: When the check box is cleared, the fields displaying the available groups and the different levels of permission become available. The previously inherited permissions are shown to give you a template to start working from.
Use the drop-down list below the search field to select whether to Search users, Search groups or Search users/groups.
In the search field, type a search expression to display users or groups of interest and click Search.
Tip: You can use wild cards, or asterisks (*), to simplify the search. For example, use * to display all users and groups, or append it to a word to display all users and groups beginning with that word. Example: Group4* will find Group41, Group421 and so on.
Click to select the appropriate users or groups in the list and then click the > button of the permission level they should receive.
Repeat steps 5 through 7 until you have added all the users and groups to the permission levels you want.
Comment: To remove a user or group from a permission level, select it and click the < button for that permission level.
Once you have selected the users or groups of interest, click OK.
Response: The folder will be updated with the new permissions.
Note: What licenses are enabled for a certain user or group can also limit the functionality available for that user or group. See Description of the Licenses for more information.
See also: