How do I create a new spreadsheet layout?
A spreadsheet layout is a convenient way to combine sets of formatting options into one collection. This feature can be used to specify and apply different formats for different components of a spreadsheet. After you have created a spreadsheet layout, it can be applied to any spreadsheet for a consistently formatted appearance. See also, How do I apply a spreadsheet layout?. Follow these instructions to create a new spreadsheet layout:
Ribbon bar. Select the Format tab. In the Spreadsheet group, click Layouts and from the menu, select Layout Manager to display the Spreadsheet Layouts dialog box.
Classic menus. From the Format - Spreadsheet submenu, select Layout Manager to display the Spreadsheet Layouts dialog box.
- Click the
New button to display the
Spreadsheet Layout Name dialog box. Enter a name in the
Name box.
- Click the
OK button to display the
Edit Spreadsheet Layout dialog box. In the
Formats group box, a default
Format 1 is displayed. Select the area of the spreadsheet to be affected by
Format 1 in the
Areas of Spreadsheet affected by format group box. For this example, ensure that only the
Variable Header check box is selected. Note that you can control the range of variable headers to be affected by
Format 1 using the options in the
Range of variables group.
- Next, in the
Format group box, click the
Edit button to display the
Edit Format: Format 1 dialog box. Select any formatting options to be associated with
Format 1. In this example, on the
Font tab,
Comic Sans MS has been chosen as the
Font, 10 for the
Size,
white for the
Text Color, and
blue for the
Background color. Note that you can view the specified format in the
Preview box.
- Click the OK button to accept the settings and return to the Edit Spreadsheet Layout dialog box.
- To define additional formats for other areas of the spreadsheet, click the
New button. The
New Style dialog box is displayed. Click
OK to display the
New Format: Format 2 dialog box and select any formatting options to be associated with
Format 2. In this manner, you can add additional formats to the spreadsheet layout as necessary. For this example,
Format 2 (Font -
Elephant,
Size -
10,
Text Color -
white, and
Background color -
red) has been applied to the
Case Headers.
- When you are satisfied with the appearance of the spreadsheet layout, which is displayed in the Preview group box, click the OK button. The spreadsheet layout that was just created is added to the list of formats available in the Spreadsheet Layouts dialog box and using the Format - Spreadsheet command.
- You can now apply this spreadsheet layout to new selections (see How do I apply a spreadsheet layout?).