Report Library Settings

The Report Library folder in the Configuration tab contains settings for Library distribution. The Report Library folder also contains the Additional Library Settings and Watch List Settings folders. You can specify the Library Access Option in the Additional Library Settings folder, and set library watch list options in the Watch List Settings folder.

The Report Library folder contains the following configuration settings. In addition, the Report Library version expiration processing occurs one hour after the time specified by the Log Purge Time setting located in the settings folder.

Setting	Optional or Required/Default Value	Descriptions and Possible Values
Settings for the Report Library Folder:
Library Distribution Options	Required.	Provide the ability to restrict the Access Options or Email for Library option that appear in WebFOCUS when distributing scheduled output to the Report Library.
Default Library URL for Email Notification	Required. Configured during the Distribution Server installation. Default value is http://hostname:port/ibi_apps/ library/libreport.jsp (where hostname is the host name of the WebFOCUS ReportCaster web application. Specify the port only if it is not the default value of 8080).	URL included in the email notification that enables you to access specific content in the Report Library. This is the Library URL value in the Distribution tab of the Basic Scheduling Tool and the Advanced Scheduling Tool when the distribution method is Library and the Send an Email after Report saved to Library option is selected. Note: If this field is blank, then no report ID or burst values are sent with the email notification.
Use Default Library URL for Email Notification	Required.	Selected. The Distribution Server will always use the URL in the WebFOCUS configuration file when sending notifications. Not selected. The Distribution Server will not automatically use the URL in the WebFOCUS configuration file when sending notifications. The URL value that is specified in the schedule is used. Note: Javascript in the output of a URL task distributed to the Report Library may cause a script error when the report is opened from a Library notification email.
Send Report Id And Version With Notification Email	Required.	Selected. Report ID and burst values are sent with the email notification of the distribution. Not selected. Report ID and burst values are not sent with the email notification of the distribution.
Select Compression Option in Schedule by Default	By default, this option is not selected.	Selected.WebFOCUS will compress files stored in the Report Library. Not selected.WebFOCUS will not compress files stored in the Report Library.
Settings For The Additional Library Settings folder:
Library Expiration section
Version	Selected by default.	The Report Library stores the output for the most recent number of versions specified. You can indicate a numeric value up to 9999. Use the up and down arrows to select the number of versions.
Day	Optional. Version is the default Library Expiration option.	The Report Library stores the report for the number of day(s) specified. You can indicate a numeric value up to 9999. Use the up and down arrows to select the number of days.
Week	Optional. Version is the default Library Expiration option.	The Report Library stores the report for the number of week(s) specified. A numeric value up to 9999. Use the up and down arrows to select the number of weeks.
Month	Optional. Version is the default Library Expiration option.	The Report Library stores the report for the number of month(s) specified. A numeric value up to 9999. Use the up and down arrows to select the number of months.
Year	Optional. Version is the default Library Expiration option.	The Report Library stores the report for the number of year(s) specified. A numeric value up to 9999. Use the up and down arrows to select the number of years.
Never Expire	Optional.	The Never Expire option is enabled by default. Click the Enabled checkbox to disable this option. This option controls the option to select Never Expire when scheduling a report to run using the Report Library option.
Library Access Option section
Private (Accessible only to the owner)	Optional.	Only the Owner of the schedule is authorized to access the Library report. This is the default value.
Published (Accessible according to WebFOCUS ReportCaster security policy)	Optional.	All users that are authorized to view the Library report in the folder location it is stored in can access the report. The destination folder of the Library report must be a published folder and the schedule owner must be authorized to publish content in this folder.
Shared (Appears under Shared Content Folder)	Optional.	All users that are authorized to view the Library report in the folder location it is stored in can access the report. The report appears under a Shared Content folder.
Shared with (Appears under Shared Content folder according to Library Access List)	Optional.	Only the groups or users defined in the Access List, and the owner of the schedule, are authorized to access the report. The report appears under a Shared Content folder.
InfoSearch section
Index Library Output	Optional. By default, this check box is not selected.	Select this check box if you want future Report Library distributions to be added to a searchable index. If this option is enabled, all future Report Library distributions will be searchable using InfoSearch. When a schedule distributes a report to a Report Library while this option is selected, the log report of the schedule will indicate that the Library output was fed to Magnify, a WebFOCUS search software. For more information, see the Understanding InfoSearch technical content.
Settings for the Watch List Settings folder:
Enable Library Watch List	This check box is selected by default.	Enabled. When the user right-clicks a Library Report in the Repository, the Subscribe option is made available, allowing a user to subscribe to the Library Report. Not Enabled. When the a user right-clicks a Library Report in the Repository, the Subscribe option is hidden.
Email From	Optional.	Name of either the person, department, group, and so on, that is sending the Watch List email notification. This notification informs the recipient that a new version of a report procedure (FEX) on the Watch List has been sent to the library. The notification includes the report job description and a link to the report procedure (FEX).
Email Message	Optional.	Message in the body of the Watch List notification email.
Email Reply Address	Optional.	Email address that will receive any reply responses from the Watch List notification email.
Email Subject	Optional.	Text that will appear in the Watch List notification email subject line.
Notify Mode	Optional. The default value is Watch List Notification Only.	If the report schedule is set to send an email notification when the report procedure (FEX) is saved to the library and the report procedure (FEX) is subscribed to the Watch List, then: Watch List Notification Only. You will only receive the Watch List notification email. Watch List and Schedule Notification. You will receive both the schedule library notification email and the Watch List notification email. No Watch List Email Notification. You will receive no Watch List email notifications.

Restricting Library Distribution Options

The Library Distribution Options enable you to select the Library Access options and Email for Library options available to users in the Basic Scheduling tool and Advanced Scheduling tool when distributing scheduled output to the Report Library.

Procedure

In the WebFOCUS Configuration tab, select the Report Library folder.
Click the icon to the right of the Library Distribution Options field.
The Library Distribution Options dialog box opens.

The following Library Distribution Options are available.
- Library Access. Designates the options that appear in the Access Type drop-down menu in the Basic Scheduling tool. The available options are:
  - Owner (Private). When selected, the Owner (Private) option appears.
  - Share to Everyone. When selected, the Share to Everyone option appears.
  - Access List (Share Advanced). When selected, the Access List (Share Advanced) option appears.
  - Published. When selected, the Published option appears.
  Note: An authorized user can change the Shared or Published status of a Library item from the right-click menu of the item in the Resources tree. If a Library item is originally created with a status of Private and is subsequently changed to Shared or Published from the Resources tree, the Access Option Private in the schedule will not be applied at schedule execution time. This only occurs in cases where the schedule that creates subsequent versions of the Library report is not changed to reflect this updated status. The Library item will retain the updated Shared or Published status and a warning message will be displayed in the schedule log indicating this fact.
- Library Email. Designates who has access to the email notification option, Send an Email after report procedure (FEX) saved to Library, in the Basic Scheduling tool. The available options are:
  - Owner (Private). When selected, the email notification option is available when the Access Type, Owner (Private) is selected.
  - Share to Everyone. Disabled. Library email notification is not available when the Access Type, Share to Everyone is selected.
  - Access List (Share Advanced). When selected, the email notification option is available when the Access Type, Access List (Share Advanced) is selected.
  - Published. Disabled. Library email notification is not available when the Access Type, Published is selected.
Note: The Library Email option is available only when the corresponding Library Access option is selected.
Click OK to save the changes and exit the Library Distribution Options dialog box. You can also click Cancel to cancel the changes and exit the dialog box.

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