Creating System Calendar Exclusions

You can create exclusions directly in your system calendars. Exclusions can be both one-off events that do not occur all the time, for example, an unexpected company meeting or exclusions that repeat over a defined period of time.

Procedure

  1. To add an exclusion to the system calendar, click Edit.
  2. Click EXCLUSIONS. The system calendar displays in month view.
  3. Use either the date picker or the forward and back buttons to select the month you require.
  4. Click on the date you require. The Add Exclusion dialog displays.

    In terms of calculating deadlines, it only makes sense to create exclusions on “working days”. In other words, those that are currently displayed in blue.

  5. Enter a description for the exclusion in the What: field.
  6. Either click the All Day box if the exclusion spans the entire day (for example, a holiday), or enter the time span for the exclusion (for example, a company lunch) in the Start time and End time fields.
  7. Select Repeat if this exclusion is going to happen every day, week, month or year or leave this unselected if it is a one-off event. If you select Repeat, the Add Exclusion dialog displays as follows:
    1. From the Repeats: drop-down list, select whether the exclusion is repeated, daily, weekly, monthly or yearly.
    2. From the Repeats every: drop-down list, select how often the exclusions is repeated. For example, daily, weekly, monthly or yearly, depending on what you selected in step a. If you selected:
      • Daily, you must specify how often the exclusion should repeat; for example, Repeats every 3 days means that the exclusion repeats once every 3 days.
      • Weekly, you must specify the day of the week the exclusions occurs on.
      • Monthly, you must specify either the day of the month or the day of the week when the exclusions occurs.
    3. Click in the Starts on: box to display a date picker that you can use to select the start date of the exclusion.
    4. When defining when the exclusion ends, you can do one of the following:
      • Select Never if the exclusion never ends.
      • Select After and enter a numeric value in the Occurrences box if the exclusion ends after it has occurred a certain number of times.
      • Select On and click in the On box to display a date picker that you can use to define a specific end date for the exclusion.
  8. Click Add. The exclusion is added to your system Calendar.
  9. Click Save Updates to save your changes.
  10. Repeat the steps above to specify additional time spans for all desired working days.
  11. Click Back to go back to the Calendar gadget.