Work Item State

The status of a work item determines what stage it has reached in the process. A work item can have various states. The State column in the Work Views gadget indicates the work item’s current state.

The following table describes the possible states and their meanings:

State Description
OFFERED The work item is being offered to you to work on. When a work item is in an OFFERED state, you can:
  • open and work on the work item (while it is open, its state changes to OPENED),
  • allocate the work item to yourself, causing it to be removed from all other user’s work lists,
  • allocate the work item to another user, causing it to be removed from all work lists other than the user’s to which it was allocated, or
  • skip the work item, causing it to be submitted and the process to advance to the next task (all required fields must be filled in).
ALLOCATED A work item with an allocated state appears only in your work list. Work items can be allocated to a specific user in the following ways:
  • by the system when it is initially distributed,
  • you can allocate a work item to yourself,
  • you can allocate a work item to another user.
CREATED The work item has been created, but not yet enabled. The functionality needed to get a work item to this state has not been implemented.
OPENED The work item is currently opened and allocated to the user who opened it. The work item is removed from the work item lists of other users to whom the work item had been offered
PENDED This occurs when you open a work item, perform some work on it, then close it without submitting it. Once it is in this state, the work item appears only in your list. Note that a work item does not go into a PENDED state if Re-offer work item strategy is set in the process template. If this is set then, if you close a work item without submitting it, the work item is reoffered to the offer set. See TIBCO Business Studio Modeling Guide for more information.
PEND HIDDEN The filter criteria can be changed to view this state. See Displaying Visible Hidden Work Items.
SUSPENDED The process template that these work items are associated with has been suspended. The work items will only be processed with the process template is resumed.