Managing Access Rights on Multiple Diagrams

Modify the access rights on a scope of diagrams.

Adding user and group access rights

Procedure

1.Click the Processes link on the navigation bar and navigate to the diagram you want to modify.

2.Click View draft.

3.Click and then Manage access rights.

Note: The diagram must be unlocked to modify the access rights.  For information on unlocking diagrams please click here.

4.In the panel that opens, click ACROSS A SCOPE.

5.Select Add a new user or group, and then click NEXT.

6.Click in the Users or groups field and start typing the user name or group you want to add. When the user or group is displayed, click the name to add it.

7.Repeat Step 5 for as many users and groups that you want to add.

8.Select their Access level and Scope, and then click ADD.

Removing user and group access rights

Procedure

1.Click the Processes link on the navigation bar and navigate to the diagram you want to modify.

2.Click View draft.

3.Click and then Manage access rights.

Note: The diagram must be unlocked to modify the access rights.  For information on unlocking diagrams please click here.

4.In the panel that opens, click ACROSS A SCOPE.

5.Select Remove a user or group, and then click NEXT.

6.Click in the Users or groups field and start typing the user name or group you want to remove. When the user or group is displayed, click the name to select it.

7.Repeat Step 5 for as many users and groups you want to remove.

8.Select their Scope , and then click REMOVE.

Replacing access rights

Procedure

1.Click the Processes link on the navigation bar and navigate to the diagram you want to modify.

2.Click View draft.

Note: The diagram must be unlocked to modify the access rights.  For information on unlocking diagrams please click here.

3.Click and then Manage access rights.

4.In the panel that opens, click ACROSS A SCOPE.

5.Select Replace access rights, and then click NEXT.

6.Modify the Default access rights.

7.To assign access rights to specific users and groups:

a.Click ADD USERS OR GROUPS.

b.In the search field, enter the name of the users or groups you want to add.

c.Click the user or group to add them.

d.Repeat step c for each user and group you want to add.

e.Select their Access level.

f.Click ADD.

Note: The order of users and groups is important. Access rights for users and groups that appear at the top of the list take precedence over users and groups below. For example, if a user is member of two or more assigned groups, they will adopt the access rights of the first group in the list. Users and groups can be reordered by clicking Up or Down.

8.  Click REPLACE.