Specify the Recipients

The Recipients dialog in the Create new view wizard allows you to optionally specify the organizational entities who should be recipients of the work view.

See Work View Permissions for more information.
Note: If you click Next without specifying any recipients, then no recipients are defined.
Note: On completion of this page, Openspace checks to ensure each recipient you have selected can view the work list. Each recipient must have the correct viewWorkList system action. If any recipients to do not have this permission, the view is not created. A list of recipients that do not have the required permissions are shown when attempting to complete the page.

Procedure

  1. From the Version drop-down list, select the version number of the organization model where the organizational entity resides.
  2. You can either:
    • Use the graphical display of the organization model in the left hand pane to drill down to the organizational entity you want to select. Clicking an organizational entity or an LDAP container in the left pane causes the resource list to be displayed in the right pane. If you select an organizational entity like a group or location, the work view displays the work items for all the child organizational entities in the parent entity.
    • use the Search function.
    1. To use the Search function, from the Criteria drop-down list, select the type of entity you require. This list contains the following:
      • Resource - searches for a resource by name.
      • Group - searches for a resource by group.
      • Position - searches for a resource by position.
      • Location - searches for a resource by location.
      • rql - allows you to enter a string using rql to find resource. See the TIBCO Organization Browser User’s Guide for more information.
    2. In the Search box, type the search criteria you want to search for. You can use wild card characters, see Using Wild Card Characters for more information. You can use multiple wild card characters.
    3. Click .
  3. Click Show entity names if you want Openspace to display the internal name of the organizational entity, rather than it’s label.
    By default, Openspace displays the organizational entity’s label.
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