Using the Print Preview Window

To access the Print Preview window, select Print Preview from the File menu, or click the Print Preview   toolbar button. (You can also access the Print Preview window from the Print dialog by clicking the Preview button.)

Before you print a report, it is useful to see how the report will look when you print it. The way a report appears in the window depends on the resolution of your printer, and the available fonts and colors. The status bar at the bottom of the window shows the current page number.

The Margins group lists the margin information for Left, Right, Top, and Bottom margins, as well as how far the header and footer will print from the edge of the page. You can modify the margin information in any of these fields by entering new measurements, and clicking Adjust.

You can control whether the margins are measured in inches or centimeters.

  • To measure in centimeters, select the Use metric measurements check box on the General tab of the Options dialog (accessed from the Tools - Options menu).
  • To measure in inches, clear the Use metric measurements check box (the default setting).

The Header/Footer button accesses the header and footer information for the report (see Create a Custom Header or Footer).

Element Name Description
Print Click the Print button to access the Print dialog.
Next Page Click the Next Page button to view the next page of the active report in the Print Preview window.
Prev Page Click the Prev Page button to view the previous page of the active report in the Print Preview window.
Two Page Click the Two Page button to see a two-page view of the active report in the Print Preview window.
Margins Click the Margins button to show or hide the margin information at the right side of the Print Preview window.
Zoom In Click the Zoom In button to magnify the view of the active report.
Zoom Out Click the Zoom Out button to decrease the magnification of the view; you may zoom out to a full-page view.
Close Click the Close button to close the Print Preview window and return to an editable view of the active report.

See also, Print a Report, Report Print Layout, and Create a Custom Header or Footer.