Assigning Calendars to Organizational Entities

If you want to define different calendars for organizational units, then you must create a base calendar and/or an overlay calendar to express those working hours and exclusions. See Creating Base Calendars and Creating Overlay Calendars.

Once you have created your base and overlay calendars, you must map them to the organizational entities they apply to.

Note that:

  • Base and overlay calendars cannot be mapped to resources.
  • Base and overlay calendars are mapped to organizational entities using their alias. This means you must specify an alias for base and overlay calendars when mapping them to an organizational entity. You can either:
  • You can change an existing alias when you define the mapping.
  • An organizational entity can either have one base calendar or overlay calendar mapped to it, at any time. It cannot have both.
  • Calendars can be mapped to multiple organizational entities.
  • You can remap calendars to different organizational entities at any time.
    Note: TIBCO ActiveMatrix BPM uses the latest calendar mapping so you should make sure that if you do remap a calendar while a process is deployed that it does not adversely effect the process.

Procedure

  1. From the Calendar gadget, make sure you have opened the calendar that you want to map to an organizational entity. See Opening Calendars.
  2. Click Manage.
  3. Click Map to Org Model. The Map to Organization Model dialog displays.
  4. Select the version number of the organization model where the organizational entity resides.
  5. To locate the organizational entity you require, use the graphical display of the organization model in the left hand pane to drill down to the organizational entity you want to select. Clicking an organizational entity or an LDAP container in the left pane causes the resource list to be displayed in the right pane. If you assign permission to an organizational entity like a group or location, all the child organizational entities in the parent entity inherit that permission, unless an individual user does not have the correct system actions assigned, as described in Required System Actions.
  6. Click Show entity names if you want Openspace to display the internal name of the organizational entity, rather than its label. By default, Openspace displays the organizational entity’s label.
  7. If no aliases have been defined for this calendar then, in the Alias box, type in the name of the alias and click The icon is a calendar with two people and a cross in the right hand bottom corner to add the alias.
    You can modify an alias by selecting it. The alias is populated in the Alias box. Amend the alias and click The icon is a calendar with two people and a pencil in the bottom right hand corner to modify it.
  8. Click The icon is a grey cross once you have completed the dialog or at any time to return to the main window.