Creating Base Calendars

Procedure

  1. From the Calendar gadget, click Manage.
  2. Click New Base. The New Base dialog displays.
  3. Complete the New Base dialog as follows:
    Note: You must complete all the fields in the dialog to create a new base calendar.
    • Name: The name of the new base calendar.
    • Category: A category for the new base calendar. Calendars are grouped by category when opening and copying calendars. See Opening Calendars and Copying Calendars.
    • Minimum hours: This should be set to the minimum hours that constitute a working day in your organization. This is because, when calculating a deadline, a start date-time and duration must be given. If the duration does not include hours, minutes or seconds, then the duration is assumed to be 'working days'. For example; the duration "P3D" is assumed to be 3 Working Days and not 72 hours. If the duration is "PT72H" then it is taken to be 72 hours, and not 3 Working Days.

      When calculating a deadline using units of 'Working Days', if the number of available hours in the day being considered is less than this defined minimum value, that day is not included. The calculation moves on to the next available day, where again the number of available hours is compared.

      If the duration specified months, then the start date is used to determine how many days are in the months.

    • Timezone: the timezone for this calendar, for example, GMT. Once you have selected a time zone, the box below is automatically populated with the time zone IDs for that time zone. Some of the time zone Ids have an Automatically adjust clock for daylight saving time icon (). Depending on whether or not you want to automatically adjust your calendar for daylight saving, select a time zone ID that either does or does not have the Automatically adjust clock for daylight saving time icon ().
  4. Click OK to create the new base calendar or Cancel to cancel your changes.
  5. Once you have created your base calendar, you can specify the working days/times and/or any one-off exclusions in the same way you did for the system calendar. See Specifying Working Days Times.
  6. Once you have created your base calendar you must map it to an organizational entity before you can use it. See Assigning Calendars to Organizational Entities.